Accounts Payable Coordinator
Coravin | Full-Time Hourly | Hybrid – Bedford, MA
About Coravin
Coravin is a global wine access technology company on a mission to change the way the world enjoys wine. Headquartered in Bedford, Massachusetts, with operations across the US, Netherlands, UK, and Australia, we're a fast-growing, entrepreneurial company that blends innovative product design with a passionate, collaborative team culture.
About the Role
Coravin is seeking a detail-oriented Accounts Payable Coordinator to join our global Finance and Accounting team. This is a full time, hourly, hybrid role based out of our Bedford, MA headquarters (3 days/week in office), responsible for the end-to-end AP process across all four Coravin legal entities (US, Netherlands, UK, and Australia), ensuring vendor invoices are processed accurately and timely, and supporting the broader team with month-end close, vendor relationship management, and process improvement initiatives.
This is a great opportunity for someone who enjoys working in a multi-entity, multi-currency environment and wants to build deep expertise in a modern ERP system (Microsoft Dynamics 365 Finance & Operations).
Key Responsibilities
- Process vendor invoices in D365 F&O, including matching to purchase orders, coding to the correct GL accounts, cost centers, and Financial Tags
- Manage the full AP workflow lifecycle, including invoice approval routing and resolving workflow exceptions (e.g., approver/security issues)
- Utilize Invoice Capture or other AP tools to streamline and automate invoice entry
- Process vendor payments via ACH, wire, and other electronic payment methods, including PGP-encrypted payment file transmission where required
- Prepare weekly payment batches for all four legal entities
- Maintain accurate vendor master data and respond to vendor inquiries regarding invoice and payment status
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Support month-end close activities related to AP, including accruals and aging analysis
- Assist with intercompany billing and cross-entity AP matters across US, NL, UK, and AU entities
- Support external audit requests related to AP
- Identify and implement process improvements and automation opportunities within the AP function
- Facilitate and respond to various tax and registration notices received for all entities
- Maintain compliance with internal controls and company policies
Qualifications
- 2+ years of accounts payable or general accounting experience, ideally in a multi-entity or multi-currency environment
- Experience with Microsoft Dynamics 365 Finance & Operations (D365 F&O) strongly preferred; experience with another major ERP considered
- Familiarity with procurement/purchase order matching processes
- Strong attention to detail and organizational skills
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
- Clear written and verbal communication skills; comfortable working with international colleagues and vendors across time zones
- Proficiency in Excel; comfort with financial systems and workflow tools
- Experience working under US GAAP a plus
- Fluency in English required
What We Offer
- Full-time, hybrid position based at our Bedford, MA headquarters (3 days/week in office)
- Opportunity to work within a growing global finance team and gain exposure to multi-entity accounting operations
- Collaborative, mission-driven company culture
