Accounts Payable & Accounts Receivable Specialist

Location: Medford, MA (Onsite – 5 days/week)
Department: Accounting / Finance
Reports To: Accounting Manager
Compensation: $33.66-$34.50/hr.

About Fire Equipment Inc. (FEI)

Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions—from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.

Position Summary

The Accounts Payable & Accounts Receivable Specialist plays a key role in supporting day-to-day financial operations by managing both AP and AR functions. This position is responsible for ensuring accurate processing of invoices, timely application of payments, and maintaining clean and reconciled accounts.

This is a hands-on, high-volume role requiring strong attention to detail, organization, and the ability to manage multiple priorities. The ideal candidate is comfortable working in a fast-paced environment and has experience with payment processing methods such as ACH and lockbox transactions.

Key Responsibilities

Accounts Payable (AP)

Process vendor invoices and route for approval in accordance with company policies
Reconcile vendor accounts and resolve discrepancies or payment issues
Prepare and process weekly vendor payments (check, ACH, or other methods)
Maintain vendor relationships by responding to payment inquiries
Ensure accurate and timely posting of AP transactions to the general ledger

Accounts Receivable (AR)

Apply incoming payments (lockbox, checks, ACH, cash deposits) to customer accounts
Reconcile AR accounts and ensure accurate posting of payments
Assist in managing customer accounts and resolving payment discrepancies
Support cash application processes and monitor lockbox activity

Daily Processing & Operations

Manage high-volume transaction processing (20–50 accounts daily)
Maintain accuracy and efficiency across both AP and AR functions
Ensure proper documentation and recordkeeping for all transactions
Support month-end close activities related to AP/AR

Additional Responsibilities

Perform other duties and administrative tasks as assigned to support accounting operations

Qualifications

3–5 years of experience in Accounts Payable, Accounts Receivable, or a combined role
Experience with lockbox processing, ACH transactions, and cash applications
Strong reconciliation and problem-solving skills
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office (Excel strongly preferred)
Experience with accounting or ERP systems

Preferred Skills

Experience with automated accounting systems and payment platforms
Ability to work efficiently in a high-volume processing environment
Strong communication skills for vendor and customer interaction

Compensation & Benefits

Competitive hourly pay based on experience
Comprehensive benefits package (medical, dental, vision)
401(k) with company contribution
Paid time off, holidays, and sick time

Why Join FEI?

At Fire Equipment Inc., you’ll be part of a team that values accuracy, accountability, and operational efficiency. This role offers the opportunity to contribute directly to the financial health of the organization while working in a structured, team-oriented environment.

Work Location: On-site / In Person

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.

Fire Equipment Incorporated

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