Accounts Payable Coordinator

Coravin | Full-Time Hourly | Hybrid – Bedford, MA

About Coravin

Coravin is a global wine access technology company on a mission to change the way the world enjoys wine. Headquartered in Bedford, Massachusetts, with operations across the US, Netherlands, UK, and Australia, we're a fast-growing, entrepreneurial company that blends innovative product design with a passionate, collaborative team culture.

About the Role

Coravin is seeking a detail-oriented Accounts Payable Coordinator to join our global Finance and Accounting team. This is a full time, hourly, hybrid role based out of our Bedford, MA headquarters (3 days/week in office), responsible for the end-to-end AP process across all four Coravin legal entities (US, Netherlands, UK, and Australia), ensuring vendor invoices are processed accurately and timely, and supporting the broader team with month-end close, vendor relationship management, and process improvement initiatives.

This is a great opportunity for someone who enjoys working in a multi-entity, multi-currency environment and wants to build deep expertise in a modern ERP system (Microsoft Dynamics 365 Finance & Operations).

Key Responsibilities

Process vendor invoices in D365 F&O, including matching to purchase orders, coding to the correct GL accounts, cost centers, and Financial Tags
Manage the full AP workflow lifecycle, including invoice approval routing and resolving workflow exceptions (e.g., approver/security issues)
Utilize Invoice Capture or other AP tools to streamline and automate invoice entry
Process vendor payments via ACH, wire, and other electronic payment methods, including PGP-encrypted payment file transmission where required
Prepare weekly payment batches for all four legal entities
Maintain accurate vendor master data and respond to vendor inquiries regarding invoice and payment status
Reconcile vendor statements and resolve discrepancies in a timely manner
Support month-end close activities related to AP, including accruals and aging analysis
Assist with intercompany billing and cross-entity AP matters across US, NL, UK, and AU entities
Support external audit requests related to AP
Identify and implement process improvements and automation opportunities within the AP function
Facilitate and respond to various tax and registration notices received for all entities
Maintain compliance with internal controls and company policies

Qualifications

2+ years of accounts payable or general accounting experience, ideally in a multi-entity or multi-currency environment
Experience with Microsoft Dynamics 365 Finance & Operations (D365 F&O) strongly preferred; experience with another major ERP considered
Familiarity with procurement/purchase order matching processes
Strong attention to detail and organizational skills
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Clear written and verbal communication skills; comfortable working with international colleagues and vendors across time zones
Proficiency in Excel; comfort with financial systems and workflow tools
Experience working under US GAAP a plus
Fluency in English required

What We Offer

Full-time, hybrid position based at our Bedford, MA headquarters (3 days/week in office)
Opportunity to work within a growing global finance team and gain exposure to multi-entity accounting operations
Collaborative, mission-driven company culture

Coravin

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Accounts Payable Coordinator