Executive Assistant to COO
Boston, MA (Hybrid)
We are representing a leading organization in the financial services space seeking a highly capable Executive Assistant to serve as a key partner to the COO. This is a high-trust, high-visibility role for someone who thrives in a fast-moving environment where priorities shift quickly and precision matters.
This opportunity is best suited for an EA with 4–8 years of experience supporting senior leaders or C-suite executives. The ideal candidate is calm under pressure, highly resourceful, and skilled at staying several steps ahead in managing executive needs, communications, and strategic priorities.
What You’ll Be Doing
- Own and optimize a complex, ever-changing executive calendar across multiple time zones and stakeholders
- Coordinate end-to-end travel logistics, both domestic and international
- Prepare briefing materials, presentations, and executive-level documentation
- Monitor and drive follow-ups on key deliverables, decisions, and action items
- Act as a trusted point of contact for senior leaders, external partners, and clients
- Support confidential initiatives and high-priority strategic projects
- Help coordinate leadership meetings, planning sessions, and firm-wide events
- Manage expense reporting and related administrative processes with accuracy
What We’re Looking For
- 4–8 years of experience in an Executive Assistant or similar senior support role
- Background in financial services, investment management, consulting, or other fast-paced environments preferred
- Exceptional organizational instincts and strong attention to detail
- Strong written and verbal communication skills
- Ability to manage ambiguity, shifting priorities, and time-sensitive requests
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Strong judgment, discretion, and professionalism in handling sensitive information
- Proactive mindset with the ability to anticipate needs before they arise
- Interest in philanthropy or mission-driven work is a strong plus
What’s Offered
- Competitive base salary range of $95,000–$125,000
- Eligibility for 10% bonus range
- 10% -15% profit sharing opportunity
- Hybrid work flexibility in the Boston area
- Comprehensive benefits package and strong PTO policy
- Collaborative, high-performance environment with meaningful exposure to leadership
- Opportunity to contribute to both operational excellence and strategic impact
If you’re an experienced Executive Assistant in the Boston market looking for a high-impact next step supporting senior leadership, we’d love to hear from you.
Applicants must be authorized to work in the U.S. for any employer. Our client is unable to sponsor or assume sponsorship of employment visas.
