Overview
We are looking for a friendly and organized Office Manager to be the first point of contact for our office. As the face of our company, you’ll play a key role in creating a welcoming environment for visitors and supporting day-to-day administrative operations. The is a full time role based in our Newton office 5 days per week.
General Responsibilities
- Greet and assist visitors, clients, and vendors
- Answer and direct phone calls
- Manage office supplies, equipment, and vendor relationships
- Maintain a clean, organized, and welcoming office environment
- Keep kitchen stocked, clean & order supplies as needed
- Coordinate schedules for meetings & interviews
- Handle incoming & outgoing mail and deliveries
- Help manage client-facing events at our office
- General administrative tasks and special projects
- Additional tasks as required
Shipping & Receiving Responsibilities
- Create assets for new devices in inventory system
- Received used devices and update inventory accordingly
- Maintain expendable depot stock (such as boxes, tape & bubble wrap) to relevant standards
- Clean exterior & reset/reimage used devices
- Manage and maintain up-to-date records of all devices in the inventory management system
- Support in device preparation for clients
- Prepare and package shipments
- Coordinate with shipping carriers (e.g., UPS) to resolve any delivery or logistics issues promptly
- Execute additional SOP-based tasks related to device handling, preparation, and shipment as required
Office Events Responsibilities
- Coordinating catering orders
- Preparing food serving area
- Assisting visitors during the event
- Loading & unloading the dishwasher and light clean up after events
Qualifications
- Previous experience in a receptionist or administrative role preferred
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Professional appearance and demeanor
