Administrative Assistant to $85K - Leadership Support Role!
Our client, a financial services firm, is seeking an Administrative Assistant to support multiple team members at different levels in a fast-paced environment. This role blends calendar management, travel coordination, and meeting preparation, with project-based support and general executive assistance. The ideal candidate has strong administrative support experience, excellent communication skills, and the ability to stay ahead of shifting priorities.
Position Details:
- Location: Newton, MA
- Work Model: Hybrid
- Degree: Required
- Responsibilities include managing complex calendars and scheduling across multiple stakeholders; coordinating expense reports and travel arrangements, including occasional domestic and international trips; preparing documents, correspondence, and meeting materials with a high level of accuracy; supporting leadership with administrative and project-related work; assisting with board meeting preparation and research-based special projects; partnering closely with executive assistants and internal business partners across the organization; handling confidential information with discretion and sound judgment; and proactively anticipating needs in a fast-moving environment with minimal direction.
- The ideal candidate possesses a bachelor's degree; 3+ years of administrative support experience, ideally within a fast-paced corporate, financial, or professional environment; a proven track record of reliability and high performance; advanced proficiency in Microsoft Office, video conferencing tools, and related business technologies; exceptional organizational skills and attention to detail; strong written, verbal, and interpersonal communication skills; the ability to prioritize and manage multiple assignments under tight deadlines; confidence operating in a high-expectation, ambiguity-heavy environment; and a proactive, resourceful approach to support.
This opportunity offers a discretionary bonus, strong benefits, retirement contribution, and the chance to support a highly visible leadership team within a respected financial office.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
