MILL5, LLC – Boston, MA (Onsite, 4 days per week)
Full Time
MILL5 is a global technology consulting firm delivering advanced solutions in Cloud, AI, Data, IoT, Analytics, Modern Applications, and Security. We partner with leading enterprises across multiple industries and maintain a global presence across the United States, Latin America, Europe, and Asia.
We are seeking a high-performance Executive Assistant to support our Founders. This role requires precision, confidentiality, speed, and the ability to manage complex responsibilities in a fast-moving environment. The ideal candidate thrives in a leadership-level support role and operates with exceptional judgment and professionalism.
What You’ll Do
Executive Support
- Manage complex calendars, meetings, priorities, and daily operations for the Founders.
- Handle email triage, correspondence, follow-ups, and communications on behalf of executive leadership.
- Prepare meeting briefs, agendas, summaries, and action logs.
- Track strategic initiatives and ensure deliverables are completed on schedule.
Operations & Administration
- Provide full administrative support including correspondence, scheduling, clerical tasks, and operational triage.
- Assist with accounts receivable, accounts payable, and internal time tracking.
- Manage documentation, executive files, confidential materials, and internal workflows.
Office & Vendor Management
- Coordinate office operations, equipment, supplies, and procurement.
- Interface with IT partners, vendors, and property management to resolve issues.
- Maintain vendor records, contracts, and renewal schedules.
Travel & Events
- Coordinate domestic and international travel for the Founders including itineraries and logistics.
- Assist with company travel needs and employee coordination.
- Support company events, meetings, planning sessions, and related logistics.
HR & People Operations
- Support new-hire onboarding, interview scheduling, HR documentation, and benefits cycles.
- Act as a cross-team liaison to help maintain a coordinated and productive culture.
What You Bring
- Minimum 3 years supporting senior executives or Founders (required).
- Bachelor’s degree preferred.
- Tech-savvy with strong Microsoft Office skills; familiarity with HRIS and accounting systems a plus.
- Exceptional organization, communication, discretion, and follow-through.
- Ability to manage high-volume, urgent priorities with accuracy.
- Professional presence and strong interpersonal skills at all levels.
- Must work onsite in our Boston office at least 4 days per week.
- Must sign and adhere to a strict NDA prior to beginning work.
Why MILL5
- 100 percent employer-paid medical, dental, vision, life, and disability insurance.
- 401(k) with employer match.
- Over 4 weeks of PTO plus paid holidays.
- Professional development stipend.
- Inclusive culture, team events, and opportunities for growth.
Apply today and help accelerate MILL5’s mission to deliver world-class innovation across the globe.
