Summary

Are you ready to embark on an exciting journey, revolutionizing the software industry through groundbreaking technologies and cutting-edge strategies? Are you seeking a dynamic work environment where your ideas are nurtured and brought to life, enabling you to transform our clients' businesses? Look no further than MILL5, where innovation thrives and endless possibilities await! Join us today and be part of an extraordinary team that reshapes the future of the software landscape.

MILL5 is a growing software consulting and AI company working with organizations across various industries, providing software consulting, performance engineering, and managed services offerings, focused on Cloud Computing, AI/ML, Data, IoT, Analytics, Modern Applications, and Security. We have a global footprint with offices in the United States, Latin America, Europe, and Asia.

We are looking for an Office Administrative Assistant in our Boston office. This is a great opportunity for someone who wants to progress in their career with a growing company.

Responsibilities

Assist with administrative and clerical tasks such as inbox management, correspondence, inquiry triage, scheduling, and priority coordination.
Support meetings with logistics, materials, notes, action tracking, and follow-through.
Support operational and clerical work for management and teams.
Light accounting work such as accounts payable, accounts receivable, expense management, and time tracking.
Manage office systems, equipment procurement, supplies, vendor partnerships, and coordination.
Serve as the primary contact for vendors, IT providers, and property management, and coordinate issue resolution.
Support communication and documentation with strategic partners (ex. Microsoft).
Provide support to sales and marketing teams as needed.
Coordinate domestic and international travel for management and staff.
Support HR administration including interview scheduling, onboarding, and benefits administration.
Coordinate internal meetings, off-sites, and company events.
Maintain confidential documentation and records.
Draft, edit, and schedule communications and social content.
Use AI and digital tools to draft content, summarize information, organize documents, and automate workflows with discretion.

Qualifications

Bachelor’s degree preferred.
Tech-savvy with strong Microsoft Office skills.
Exceptional organization, communication, discretion, and follow-through.
Ability to manage high-volume, urgent priorities with accuracy.
Professional presence and strong interpersonal skills at all levels.
Familiarity with sales, marketing, HRIS, and accounting systems is a plus.
Must work on-site in our Boston office at least 4 days per week.
Must sign and adhere to a strict NDA prior to beginning work.

Why Work at MILL5?

At MILL5, we offer an energetic work environment with unlimited opportunities for both professional and personal growth. As a MILL5 employee, you can expect:

100% employer-paid medical, dental, vision, life, and disability insurance
401(k) with employer match
Over four weeks of PTO
8 paid holidays
After-work happy hours, in-office snacks, and lunches
Professional development stipend
Business expense reimbursement

Compensation

Salary Range $45,000 to $55,000 + bonus + benefits

This role is based in Boston, MA with the expectation of being in the office four days per week (Monday through Thursday).

MILL5 provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. For more information about MILL5, visit www.mill5.com.

Apply today and help accelerate MILL5’s mission to deliver world-class innovation across the globe.

MILL5

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