Boston Conveyor and Automation (BCA) - part of the Mpac Group
Newburyport, Massachusetts
Due to continued growth, we are seeking a motivated and detail-driven Project Administrator to support the successful delivery of complex automation projects. This role reports to the Senior Project Manager and plays a critical part in ensuring projects are well-governed, on track, and delivered with excellence.
The Role
As a Project Administrator, you will provide structured coordination and administrative support across multiple automation and capital equipment projects. You'll work closely with Engineering, Supply Chain, Operations, and Project Management, helping to ensure projects move smoothly from order intake through installation and handover.
This is an excellent opportunity for someone with project coordination experience who enjoys working in a fast-paced, technical environment and wants to grow their career within an expanding organization.
Key Accountabilities
Project Planning & Administration
- Support the development and maintenance of project plans, schedules, and milestones
- Maintain accurate project documentation including scope, risk registers, and change logs
- Track deliverables and deadlines to ensure timelines are met
- Coordinate internal meetings and follow up on actions
Financial & Commercial Support
- Assist with tracking project budgets, purchase orders, and cost commitments
- Support preparation of financial reports and forecasts
- Ensure accurate record-keeping to support invoicing and revenue recognition
Risk & Change Control
- Maintain project risk registers and action trackers
- Support formal change management by ensuring variations are documented and approved
Cross-Functional Coordination
- Act as a liaison between Engineering, Supply Chain, Operations, and Project Management
- Support gate documentation, material tracking, and build/install readiness
- Ensure smooth handovers between project phases and departments
Reporting & Governance
- Prepare regular project status reports and KPI dashboards
- Maintain controlled documentation in line with company standards
- Support audit readiness and compliance requirements
What You'll Bring
- Degree or diploma in Business, Engineering, Project Management, or a related field (desirable)
- Proven experience in project coordination, project administration, or engineering support
- Understanding of the full project lifecycle
- Experience supporting project financial tracking and reporting
- Familiarity with structured project governance processes
- Proficiency with MS Project, Microsoft Office, and project documentation tools
- Ability to interpret technical documentation at a working level
Why Join BCA?
At BCA, you'll be part of a collaborative and experienced team where your contribution directly supports the successful delivery of advanced automation solutions. We invest in our people and offer opportunities to grow alongside a business that's scaling rapidly.
Our Benefits Include:
- Competitive salary
- Health & Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) with company matching
- Paid Time Off & Paid Holidays
Ready to be part of something growing? Join BCA and help deliver innovative automation projects that make a real impact across global industries.
Boston Conveyor and Automation (BCA), part of the global Mpac Group, is a rapidly growing automation specialist serving the food manufacturing, life science, and general manufacturing industries. Based in the beautiful coastal city of Newburyport, Massachusetts, BCA brings together a highly experienced team delivering innovative automation and capital equipment solutions to leading manufacturers.
