We are looking for a highly organized, emotionally intelligent, and proactive Talent Coordinator to support talent booking and athlete programming across the organization.
This role serves as a central operational partner, helping coordinate talent bookings, athlete appearances, marketing assets, and event execution across multiple venues and CardVault locations.
The right candidate thrives in a fast-paced live events environment, balancing logistics, talent relations, and cross-team communication to ensure events and appearances are executed seamlessly.
This position sits at the intersection of sports, music, live entertainment, and fan engagement, helping shape the experiences that bring the CardVault community to life.
What You’ll Do
As a Talent Coordinator, a typical day might include the following:
Talent Booking & Programming
- Supporting booking and coordination of DJs, music artists, and performers for venues and special events across the Northeast and United States
- Assisting in securing and managing athlete appearances, autograph signings, meet-and-greets, and special fan activations
- Preparing and sending talent offers, deal memos, and booking documentation
- Maintaining organized booking calendars, contracts, and talent records
- Tracking negotiations, confirmations, and deliverables with agents and managers
Executive Coordination
- Acting as a trusted operational partner and right-hand
- Helping manage priorities across multiple projects and business units
- Ensuring seamless communication between talent teams, venue operators, marketing, and leadership
Marketing & Creative Alignment
- Reviewing and coordinating event artwork and promotional materials
- Partnering with marketing teams on announcement timelines and social campaigns
- Ensuring talent contractual obligations related to promotion and social media are fulfilled
- Assisting in developing messaging and rollout plans for major events and appearances
Event Execution
- Coordinating talent logistics including schedules, travel, hospitality, and event timelines
- Supporting planning for grand openings, special activations, and marquee events
- Maintaining clear documentation around budgets, talent fees, and settlements
Other duties as assigned
The ideal candidate brings a unique combination of organization, emotional intelligence, and leadership presence, with the ability to work across diverse teams and personalities.
Key traits include:
- High emotional intelligence and strong interpersonal awareness
- A calm, composed presence in fast-moving environments
- Exceptional organizational and project management skills
- The ability to earn trust and respect across teams and partners
- Strong written and verbal communication skills
- A proactive mindset that anticipates needs and solves problems quickly
Qualifications
- Experience in talent booking, live events, music industry, sports marketing, or athlete relations
- Experience communicating with agents, managers, athletes, or talent representatives
- Familiarity with offer sheets, deal memos, and booking processes
- Working knowledge of event marketing and social media promotion
- Ability to manage multiple projects and timelines simultaneously
- Passion for sports, culture, music, and fan experiences
Physical Demands / Work Environment / Hours
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential work functions.
- This role has some remote flexibility, although travel to the Boston corporate office and/or event locations is required. Primarily seeking candidates who reside on a full-time basis in the Northeastern region
- Non-typical office hours will be customary including evenings, weekends, and holidays
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Why This Role Matters
As CardVault continues to grow nationally, talent and athlete programming will play a central role in creating memorable experiences for fans and collectors.
This role helps ensure that every booking, appearance, and event reflects the energy, professionalism, and cultural relevance that defines Big Night Talent and CardVault by Tom Brady.
Company Summary
Big Night Talent is based in Boston, MA and provides world class artist management services to our clients. The current roster consists of both well known and up-and-coming dance music producers and DJs, and is expanding to artists in various non-dance genres. We are quickly growing and in search of experienced, passionate, and driven individuals to join our artist management team.
We are committed to creating a diverse and welcoming workplace that includes team members with various backgrounds and experiences. We believe this enables us to better meet our mission and values while serving customers throughout the community. All are encouraged to apply.
Big Night Talent / Big Night Entertainment Group is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
