The HR Assistant provides administrative and operational support to the Human Resources Department. This role is primarily task-based, focusing on accurate execution of day-to-day HR activities while offering exposure to recruiting, onboarding, employee records, and compliance processes. The Human Resources Assistant reports to the Senior Human Resources Generalist.
What You Will Do
- Maintain employee personnel files
- Support onboarding and offboarding processes, including new hire paperwork, system entry, orientation preparation, and exit documentation
- Enter and update employee data in payroll system
- Assist with recruiting activities, including job posting coordination, applicant tracking, interview scheduling, and candidate communications
- Prepare new hire materials and coordinate first-day logistics
- Assist with compliance activities, including I-9 verification, personnel file audits, training tracking, and policy acknowledgments
- Assist with tracking required training, certifications, and compliance documentation
- Assist with benefits administration tasks such as enrollments, changes, and employee inquiries.
- Maintain HR calendars and reminders for recurring deadlines
- Administer employee leave programs, including FMLA and state Paid Family and Medical Leave (PFML), under the direction of the Senior HR Generalist
- Track leave requests, eligibility, certifications, and return-to-work documentation
- Coordinate employee communications, notices, and required documentation
- Maintain accurate leave records and ensure timely updates in HRIS and payroll systems
- Follow established HR procedures and workflows with attention to detail
- Identify opportunities for process improvement and efficiency
- Maintain the highest levels of confidentiality, professionalism, attention to detail, and customer service
- Assist with special projects and general administrative tasks as assigned
Qualifications
What we would love to see:
- Bachelor’s degree preferred but not required
- 1–3 years of experience in an HR, administrative, or office support role
- Strong organizational skills and attention to detail
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office Suite
- Excellent communication and customer service skills
- HRIS/ATS system knowledge, Paycom is a plus
