The Secretary is a member of the clerical staff and as such is responsible to provide clerical support to the administrative staff, to act as a receptionist, when necessary, and to perform the various changing tasks of her office to ensure that the office operation is run smoothly.In carrying out these responsibilities, the Secretary shall: 1. Maintain the files of the office to which he/she is assigned in a standard and appropriate manner;2. Type a variety of material such as letters, reports, memoranda, etc. from rough drafts or corrected copy;3.
Photocopy as required or requested, to include listed copies on official correspondence;4. Respond on behalf of his/her office to official inquiries as directed by his/her supervisor;5. Proof read work of other office staff members as requested; 6. Assist in internal mail distribution;7.
Assure compliance of his/her office with accepted administrative procedures and policies including personnel and financial management requirements; 8. Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office;9. Answer office telephone and respond appropriately to request and/or channels calls to the proper person/office;10. Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner;11.
Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks; and12. Perform any other related duties or assignment as directed by his/her supervisor.
