Notes:
Duration: 6 Months
Location & Work Days: Boston (Pru), Hybrid (on-site 3 days/week)
• We are looking for someone early in their career. Someone willing to grow and expand their career. (Max: 3-4 years of experience).
• The team will consider Temp to Perm potentially for the right candidate.
Job Description:
Your Day to Day Administrative & Organization Support:
- Manage senior leaders’ individual calendars and team event/meeting calendars for the Enterprise Technology division, including proactively managing potential conflicts and coordinating logistics.
- Schedule and arrange associated logistics for meetings and events like workshops, lunch & learns, etc.
- Arrange travel, file expense reports, and ensure compliance with company systems, processes, and policies.
- Proactively maintain inventory and order office and event supplies to ensure availability and readiness.
- Optimize communications by maintaining distribution lists
Project & Performance Support:
- Ensure and help coordinate timely company-wide administrative efforts, including compliance training, goal setting, performance check-ins, business continuity planning, etc.
- Develop and maintain dashboards, scorecards, and reports that help track individual, team, and project success metrics, in partnership with program and project managers.
- Research, experiment, and help the team adopt new and innovative workforce productivity tools such as virtual conferencing, virtual collaboration, virtual tours, GenAI, etc.
- Create, organize, and maintain a Teams/file management and file sharing system, structure, and process for the collection, storage, and access of presentations, files, spreadsheets, and media for all projects.
Engagement & Culture Building:
- Help plan agendas, conduct surveys, coordinate meetings, and facilitate culture-building initiatives.
- Plan and organize periodic volunteer and community engagement opportunities and activities for the team.
- Support team events such as the summer outing and annual awards ceremony.
- Assist in planning, scheduling, and co-facilitating education programs for the Enterprise Technology.
- Support and coordinate job posting, recruiting, interviewing, hiring, and onboarding of new associates.
We’re Looking for:
- Bachelor’s degree preferred.
- Minimum of 2+ years of administrative or business support experience.
- Proficiency and/or ability to quickly ramp up in: Productivity tools (MS Outlook, Word, Excel, PowerPoint, etc.) Conferencing systems (eg. MS Teams, Zoom, etc.);
- Collaboration capabilities (e.g., Mural/Miro/Figma, etc.); Project tools (e.g., MS Project, Kanban, Jira, etc.); People & Travel systems (e.g., WorkDay, Concur, etc.)
- Strong organizational and time management skills, with the ability to balance multiple priorities.
- High level of responsiveness and ability to build trusted relationships with colleagues and stakeholders.
- Professionalism, tact, and strong interpersonal skills to navigate matrixed organizational structures.
- Ability to problem-solve in real-time and work effectively under pressure.
- Initiative and ability to work independently with minimal supervision.
- Attention to detail and a high degree of accuracy in all tasks.
- Excellent written and verbal communication skills.
What You Bring:
- A proactive mindset with a passion for innovation and problem-solving.
- Strong collaboration skills and ability to engage with cross-functional teams.
- Experience supporting executives and teams and managing complex projects.
- Strong written communication skills, including content creation and report development.
What You’ll Gain:
- The opportunity to work in a fast-paced team that lives and breathes understanding the big picture and the tiniest details of what matters to our members and what they really need from us.
- Hands-on experience with emerging workforce productivity tools.
- A collaborative and supportive team culture that fosters professional growth.
- Exposure to leading member engagement initiatives that are shaping the future of health care and what a great health plan can look like.
