Office Assistant to $60K - Support a High-End Client Service!
Our client, a boutique professional services firm, is seeking an Office Assistant to provide polished front‑of‑house support and ensure smooth daily operations. In this role, you'll manage client interactions, maintain organized systems, and support administrative workflows that keep the business running efficiently. The ideal candidate brings 3+ years of administrative experience, exceptional attention to detail, and a reliable, professional presence in the office.
Position Details:
- Location: Waltham, MA
- Work Model: In Office
- Degree: Not Required
- Responsibilities include serving as the first point of contact for clients and visitors and delivering a professional presence; answering and routing phone calls while maintaining accurate logs; updating databases and managing client documentation; supporting daily office operations including mail handling, filing, restocking common areas, and maintaining orderly workspaces; assisting Vice Presidents with meeting preparation, client file updates, letters, and follow‑up tasks; coordinating administrative steps for new business such as scheduling exams, preparing applications, and scanning records; supporting client service needs including processing policy updates and tracking outstanding requests; running policy summaries and preparing materials for client meetings; and completing additional administrative tasks as needed.
- The ideal candidate possesses 3+ years of administrative experience; strong organizational skills and the ability to independently prioritize tasks; excellent communication skills and a client‑service mindset; proficiency in Microsoft Office and comfort learning new systems; sound judgment, reliability, and a proactive approach to finding work in a quiet office environment; and an ability to thrive in a professional setting where consistency, accuracy, and presentation matter.
Join a team offering 100% employer‑paid healthcare, free parking, and the opportunity to play a vital role in a small, high‑end office!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
