The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

Responsibilities

Answer multiple phone lines; screen and direct calls them as appropriate
Maintain calendars, schedule meetings, and arrange conference/teleconference calls
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
Process expenses through Firm expense application (Chrome River)
Prepare attorney diaries through Firm diary application (Intapp)
Utilize various office machines to transmit data, print, duplicate, fax and PDF
Create and maintain attorney files using alphanumeric systems
Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Create, revise and proofread letters and various legal documents
Provide backup coverage for other assistants and receptionists
Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
Proficiency in Microsoft Word and Excel
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Preferred Skills

Basic knowledge of Microsoft PowerPoint

Preferred Experience

3 to 4 years of administrative experience in an office or professional services setting

Required Education

High School diploma or GED equivalent

Preferred Education

Four-year college degree

Salary Information

MA Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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