Title: Temporary Program Coordinator
Supervisor: Executive Director
Description
The Client seeks a full-time consultant to cover a leave of absence. The role will primarily be based in the Complex in Allston. This temporary position will report to the Executive Director. This is a hybrid role (in-person and remote), with a minimum in-person presence of 3 days per week plus attendance at all events.
Duties And Responsibilities
- Partner with the Executive Director to implement a strategy for supporting the broad physical science & engineering entrepreneurial ecosystem.
- Execute programs supporting the broader entrepreneurial ecosystem, such as entrepreneurial workshops, office hours, networking events, dinners, fireside chats, translational research symposia, etc.
- Work with student groups, faculty, and senior administration across the University to identify gaps and opportunities.
- Develop and implement programs to support the broader entrepreneurial ecosystem, such as entrepreneurial workshops, translational research symposia, etc.
- Support commitment to broadening the diversity of participants in the regional innovation ecosystem.
- Identify key performance indicators (KPIs) to understand the impact of programs and track KPIs accordingly.
- Work with external organizations to familiarize them and develop partnership opportunities around translation and entrepreneurship, including engagement with startup accelerators/incubators, academic partners, and venture capital.
- Plan and participate in events for internal and external audiences.
- Maintains communication tools such as the newsletter via Mailchimp, webpage via Wix, LinkedIn, and Airtable.
- Track tasks for events using project management software (Monday.com)
- Manage event logistics, including: creating room reservations, ordering catering, setting up event spaces, being present at events to greet guests, answer questions, and solve any on-the-ground needs as they arise.
- Attend biweekly intern check-ins, take notes, and distribute action items.
- Attendance at events: Some events and activities will take place evenings during the work week, and occasionally on weekends. The Program Manager will be expected to be on-site to handle and resolve any event logistical issues.
- Other duties as assigned.
Basic Qualifications
- Bachelor's degree or equivalent work experience.
- At least 5 years of administrative experience
- Experience with event coordination and logistics
Additional Qualifications And Skills
- Must be able to multitask and manage multiple projects simultaneously in a dynamic environment.
- Must have a strong attention to detail.
- Important to possess a "startup” mentality to be flexible to execute the tasks needed for the program.
- Experience working with diverse populations is desired. Background or experience with relevant industries a plus. Must be creative, proactive, and entrepreneurially minded with a commitment to the mission of the program. Must have the ability to work independently and as part of a team, while leveraging decentralized resources. Must have ability to innovate, think strategically and conceptually
- Able to work effectively with internal and external constituencies in a University environment. Must be motivated to learn and flexible to change.
