Administrative Assistant – Private Equity
We are seeking candidates for an Administrative Assistant position with a highly successful private equity firm based in Boston, MA. This role will provide comprehensive administrative support, including managing calendars, coordinating domestic and international travel, preparing reports and presentations, and assisting with special projects. The ideal candidate will have 1–2+ years of administrative experience, preferably within financial services.
This is a 6-month contract-to-hire opportunity, paying between $27-$30/hour (depending on experience). This position is required to be onsite 4 days in their Boston office.
This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote/week.
Responsibilities:- Perform proactive calendar management via Microsoft Outlook
- Coordinate travel arrangements and itineraries (domestic and international)
- Spearhead logistical coordination of meetings, special events, appointments, etc., ensuring optimal preparedness and execution
- Prepare and deliver detail-intensive materials, including client reporting, presentation materials, meeting prep packets, etc.
- Manage internal and external correspondence, and develop and maintain strong, collaborative relationships with internal teams, clients, vendors, etc.
- Receive, organize, and distribute daily mail
- Update and maintain detailed information in appropriate systems
- Perform expense reporting
- Support special projects as needed
Qualifications:- 1 – 2+ years of administrative experience in financial services or professional services
- Bachelor’s degree (Required)
- Strong interpersonal and communication (verbal and written) skills
- Excellent time-management, organization, and prioritization skills
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
- Great problem-solving skills
For immediate consideration, interested and qualified candidates should send their resume to Lydia at lsinger@daleyaa.com.
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