Company Overview:
Position is 20-22 hours per week from 9:00am-1:00pm.
Position requires being EEC Director qualified (sorry this is not something that is negotiable or can be obtained while working).
The Children’s Center at Groton is a non-profit organization dedicated to respecting, educating, and inspiring young children in a nurturing and natural environment. Our high teacher to child ratio provides a developmentally appropriate, emergent, play based curriculum that engages the interests and strengths of each individual child, their families and teachers. Our goal is for each child to emerge as a socially competent citizen with a lifelong love of learning.
We are licensed for 49 children per day serving infants-pre-k.
Core Beliefs
- We believe in the wonder of childhood
- We believe in the power of play
- We believe in respecting each child as an individual
- We believe that even our youngest citizens have rights
- We believe that each child develops and learns at his/her own pace
- We believe in teachers co-constructing curriculum with children
- We believe in respecting children’s thoughts and ideas
- We believe in teaching peaceful conflict resolution strategies
- We believe children are competent and full of knowledge
- We believe in the impact of authentic adult-child relationships
- We believe that children benefit when families and educators work together toward common goals
- We believe that children deserve an aesthetically pleasing classroom environment
- We believe that children have the right to explore and discover the natural world
- We believe it is our responsibility to provide opportunities for children to give back to their community
Please learn more about the school at theccg.org
This is a part time position 20-22 hours per week between the hours of 9-1 with some flexibility available and required.
Position Summary
The Enrollment Coordinator at The Children’s Center at Groton is the “face” of the School, responsible for recruiting prospective families, scheduling and conducting all tours, writing enrollment contracts, and managing tuition payments. The ideal candidate will have a passion for working with young children and their families, with a focus on building strong relationships with prospective families and nurturing those connections throughout the admission process. This position requires a proactive, highly organized individual who can drive recruitment efforts, promote the School mission, and manage the full admission cycle including retention of families currently enrolled. The Enrollment Coordinator is responsible for writing annual enrollment contracts, tuition billing, payment processing, and tuition income reporting using Brightwheel .
Key Responsibilities
The Enrollment Coordinator is a member of the administrative team, reports directly to the Director of the School and is an ex-officio member of The Children’s Center at Groton Board of Directors. This position is part time, working Monday-Friday, year round for approximately 20-22 hours per week. Some flexibility is required, including one monthly evening Board of Directors meeting and 1-2 annual weekend events.
- Local outreach to the community to raise awareness of the School and drive interest in enrolling, particularly for the Preschool and PreK programs
- Create and periodically update marketing materials (tour folders, brochure, classroom overview, calendar, tuition rates etc.)
- Periodically update admission page and virtual tour on School website
- Plan and execute School booth at GrotonFest Fall and/or other local community events
- Maintain accurate records of all prospective families, admission activities, and enrollment data. Provide regular updates on recruitment efforts, trends, and outcomes to the School Director.
- Lead the full admission process including:
- Fielding & responding to inquiries (via phone, email, website)
- Scheduling and conducting tours
- Managing applications, the school waiting list, and all follow up communication with prospective families
- Collaborate with the Director to construct classroom rosters and make enrollment offers accordingly. Project enrollment into the future to ensure guaranteed re-enrollment for returning children.
- Write enrollment contracts using template
- Serve as the primary point of contact for prospective families throughout the admissions process, providing guidance and answering questions. Build and maintain relationships with current families to encourage word-of-mouth referrals and recommendations.
- Write annual enrollment contracts for all children based on their individual tuition rates.
- Create annual survey to collect comparison data from other schools to inform CCG tuition rates & policies.
- Calculate proposed tuition rates based on projected enrollment for the following year
- Collaborate with the School Treasurer to align the budget with projected income, adjusting proposed tuition rates as needed.
- Set up annual tuition billing in Brightwheel; ensure all tuition payments are made on time. Create deposit reports and month end reports for the school Controller.
- Work closely with the School Director, Assistant Director to ensure alignment of admission strategies with the school’s mission and goals. Provide feedback and insights on prospective family needs and expectations to help guide school programming and outreach efforts.
Qualifications
- Associates Degree, preferably in Early Childhood Education or related field
- EEC certification for Director I or II
- Previous experience in enrollment/admission preferred
- Strategic planning experience, including enrollment management modeling
- Outstanding communication and presentation skills, both verbal and written
- Strong organizational skills and keen attention to detail
- Fluent in the use of Microsoft Office suite with particular skill using Excel. Comfortable using Google suite (Docs, Slides, etc.) and general ease with technology
- Previous experience in database management preferred
- Positive attitude, flexibility growth mindset, strong work ethic and initiative with the ability to work effectively both independently and with a team
We look forward to meeting you!
Job Type: Part-time
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k) 3% Match
- Life insurance
- Paid time off
Application Question(s):
- Please list 2-3 days/times that you would be available to come in for an interview between the hours of 8:00-12:00 Monday-Friday.
- Are EEC Director qualified. This is a requirement for the position and requires specific and multiple classes as well as classroom teaching experience. We are sorry but this cannot be gained while working in this job.
Work Location: In person
