Executive Coordinator

Tiny Spoon Chef • Full-time • Remote (Worcester, MA, US) • $28 - $30 / year • 3w ago

🚨 We're Hiring: Executive Coordinator at Tiny Spoon Chef 🚨

At Tiny Spoon Chef, food is love—and love is thoughtful, organized, and always five minutes early to the meeting.

We're a small-but-mighty team bringing joy, comfort, and incredible food to families and professionals. Now, we're looking for a steady, savvy, and quick-witted Executive Coordinator to become the backbone of our Leadership Team.

If you're an expert plate-spinner with a strong sense of humor and an even stronger sense of follow-up, keep reading. 👇

🤔 This Might NOT Be for You If:

You're easily thrown off by direct communication
Shifting priorities stress you out

But if you're calm under pressure, thrive on bringing order to chaos, and can laugh at a good pun while juggling a million balls in the air—this might be your dream job. 🧡

🚀 What You'll Actually Do:

Be the backbone of leadership. Manage calendars, inboxes, and schedules—keeping everything on track and proactive
Run meetings with precision. Schedule, build agendas, manage tech, take notes, and track follow-ups
Follow up, follow through, and follow back. Once it's delegated—it's yours
Manage projects in Asana. Keep timelines and tasks moving. Nothing slips
Lead cross-functional projects. Coordinate across departments to hit deliverables
Be a human filter. Know what goes to leadership and what stays in motion
Own internal events. Plan virtual and in person meetings, manage invites and tech, and gather feedback
Coordinate travel. Handle itineraries, logistics, budgets, and planning with care
Keep secrets. Seriously. Handle all confidential info with trust and professionalism

Pay: $28-$30/hr

Schedule:

Full Time- 40 hours per week
Monday to Friday

🎉 Bonus Points If You:

Have worked at a startup or growing team
Are obsessed with improving systems
Have strong opinions about snacks or Taylor Swift eras. (We respect both.)

👋 Final Note:

We're looking for someone who loves to get things done, loves to laugh, and makes work smoother for everyone around them.

If you're organized, emotionally mature, culturally aware, and know how to own it—we want to hear from you.

Requirements

✅ Skills & Experience:

Excellent written communication—you'll help shape our voice
Proven experience supporting executive leadership
Comfortable with:
- Asana (or similar project tool) ✅
- Google Workspace & Microsoft Office
- Social media fluency (bonus if you enjoy engaging)
- CRM tools like HubSpot (preferred)
Strong at logistics, time zone juggling, and managing up

Benefits