Executive Assistant

Robert Half • Boston, MA, US • $31 - $36 / hour • 2m ago

We are looking for a highly organized and proactive Executive Assistant to provide essential support to senior leadership in Boston, Massachusetts. As part of this long-term contract position, you will play a key role in managing schedules, coordinating travel plans, and ensuring the smooth execution of executive-level meetings. This is an exciting opportunity to work in a dynamic environment while contributing to the overall efficiency of the organization.

Responsibilities:
• Manage and maintain executive calendars, ensuring all appointments and commitments are accurately scheduled.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.
• Organize and prepare for executive meetings, including creating agendas and compiling necessary documents.
• Serve as a point of contact for internal and external stakeholders, ensuring effective communication and coordination.
• Track and prioritize tasks to meet deadlines and address urgent matters efficiently.
• Assist in handling confidential and sensitive information with the utmost discretion.
• Provide logistical support for events and conferences attended by executives.
• Monitor and resolve scheduling conflicts promptly to optimize workflow.
• Collaborate with other team members to ensure seamless operations across departments.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in calendar management and scheduling tools.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Experience coordinating travel arrangements, including multi-leg itineraries.
• High level of professionalism and discretion when handling sensitive information.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software applications.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Apply