Corporate Administrative Assistant

📍 Location: Boston MA - LOCAL ONLY

💼 Type: [Full-Time / Contract]

🕒 Experience: 2+ Years

🎓 Education: Associate degree or Equivalent Experience

🔐 About the Role:

As an Administrative Assistant, you'll play a key role in supporting our analysts and leadership team through a variety of responsibilities, including travel arrangements, expense tracking, compliance coordination, and meeting logistics. This is a great opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a high-performing, collaborative team.

📌 Key Responsibilities:

• Coordinate travel arrangements and process related expense reports
• Track and reconcile invoices and expenses; research discrepancies and report on variances
• Support the submission of Annual and Sector Reviews, and ensure rating changes are updated in internal systems
• Review and communicate Annual Review (AR) deadlines and late lists
• Process AML checks and KYC questionnaires in support of compliance
• Assist in preparing quarterly Loan Review packages and uploading to shared drives
• Manage compliance reporting and follow-ups on overdue external documentation
• Compile data for ad-hoc internal portfolio requests
• Organize team meetings, book rooms, and arrange catering as required
• Maintain subscription lists (e.g., Wall Street Journal) and support general team administration
• Participate in broader departmental projects and perform other duties as assigned

✅ Required Skills & Qualifications:

• Minimum 2 years of experience in an administrative role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfortable using office equipment and digital platforms
• Strong multitasking skills with the ability to handle sensitive information confidentially
• Effective at gathering and consolidating data from multiple sources

⭐ Nice to Have:

• Experience with Concur and MyCWT
• Familiarity with expense/travel management systems