File Clerk

About City Of Brockton

For nearly 200 years Brockton has retained its distinctive character as a complete community, and benefits from its role in the regional economy. It has excellent transportation access that links employment, employees, education, and services. While other communities in the Greater Boston area have become very expensive places to live or to conduct business, Brockton provides a high-quality alternative that is relatively affordable to all.

Brockton provides the benefits that arise from a culturally diverse population and the diversity of its employment base. This is a complete city ? with its diverse places to work, study, shop, and live. The neighborhoods are compact, walkable, and endowed with a solid stock of housing. It has a remarkably varied and extensive network of open spaces, cultural and civic institutions. To learn more about what the City has to offer please click here.

Job Description

SUMMARY OF DUTIES

Maintain and organize documents, both physically and electronically, ensuring easy retrieval and accuracy. Sort, label, archive and manage records, often using both alphabetical and numerical systems.

SUPERVISON RECEIVED: Director of Human Resources

SUPERVISION EXERCISED: File Clerk- Interns

SALARY: $15.00 PER HOUR

SCHEDULE: PART TIME (VARIOUS)

Temporary, non-benefitted, non-union position

Essential Duties And Responsibilities

• Organize and archive records and documents, both physical and electronic
• Maintain filing systems, ensuring accuracy and efficiency
• Sort, label, and categorize documents
• Manage the lifecycle of documents, from creation to archiving
• Create and manage records with new information.
• Keep all paperwork in appropriate places, applying security measures to important documents.
• Organize and convert documentation into electronic format through data entry or optical scanning
• Retrieve data and files for other departments and personnel.
• Make copies of paperwork and distribute as needed
• Provide administrative support to office staff by filing and organizing documents.
• Answer and transfer telephone calls or take messages.
• Sort and deliver incoming mail and send outgoing mail.
• Schedule appointments and receive customers or visitors.
• Provide general information to staff, clients, or the public
• Maintain confidentiality of sensitive information
  
  

Requirements

KNOWLEDGE SKILLS ABILITIES

• Good organizational skills
• Attention to detail
• Integrity, discretion, and respect for confidentiality and materials
• Ability to read and understand a wide range of materials
• Verbal communication and interpersonal skills
• Must be a team player
  
  

Work Environment: The work environment involves everyday discomforts of a municipal office subject to frequent interruptions. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Additional Information

The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment.

As a condition of employment, the City of Brockton will conduct a MA Criminal Offender Record Information (CORI) check once an offer has been accepted.

If you have Diversity or Equal Opportunity questions or need a reasonable accommodation, please contact Eisha George, Manager of Diversity, Equity and Inclusion, at 508-897-6439.

Section 2-110 of the Revised Ordinances of the City of Brockton mandates that employees establish residency within the City within one year of hire.

Application Instructions

Resume/Cover Letter