We are seeking a dynamic and experienced Executive Administrative Assistant to provide high-level support to a Vice President and Senior Vice President within the TOQ organization. The ideal candidate is a proactive team player who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and collaborates well with other administrative professionals to ensure smooth daily operations across the department.
Responsibilities:
Provide calendar management support, including scheduling complex multi-time zone meetings and recurring sessions.
Manage expense reporting through Concur.
Coordinate domestic travel arrangements, including flights, accommodations, and transportation.
Assist with planning and logistics for large meetings and company-sponsored events.
Support vendor setup and purchase order requests via Ariba (preferred).
Prepare meeting materials, PowerPoint presentations, and assist with ad hoc projects.
Maintain and manage highly confidential information with discretion.
Collaborate with other Executive Assistants to meet department needs and provide back-up support across teams as necessary.
Submit facilities requests and manage catering and onsite logistics as needed.
Requirements
Qualifications:
Bachelor's Degree with 3+ years of administrative experience OR
Associate's Degree with 5+ years of experience
OR - High School Diploma/GED with 7+ years of experience
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel (basic skills required).
Experience with Concur and Ariba systems preferred.
Outstanding verbal and written communication skills.
Strong organizational skills and the ability to prioritize and multitask in a high-volume environment.
Professional discretion with handling confidential and sensitive information.
Ability to work independently, take initiative, and follow through on responsibilities.
Benefits
Administrative shift
6-months contract with possible extension
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
IT Services and IT Consulting
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