Position Summary
Cambrian College’s School of Community Services, Interdisciplinary Studies, and Public Safety (CIPS) and Department of Planning, Institutional Research, and Quality (PIRQ) has an immediate requirement for a full-time Administrative Assistant.
Note: Internal candidates, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration
Duties and Responsibilities
- Provide administrative support to the administrative and faculty teams; attend and record meetings, finalize agendas, help the team understand processes and procedures, reserve rooms, and submit work orders as needed.
- Maintain a professional and welcoming office environment, greet all visitors in a professional manner, and assist visitors in locating campus resources and services.
- Provide exceptional customer service experience for all CIPS and PIRQ partners, both internal and external.
- Perform data entry/reporting in Excel and Microsoft Teams, maintain and update departmental folders, and ensure the security and confidentiality of all processes.
- Analyze payroll submissions for part-time staff and faculty.
- Maintain and support the department’s role in complying with the records retention policy.
- Organize logistics for all department committees, taking accurate, concise minutes of committee meetings, including organizing Program Advisory Meetings.
- Set-up and maintain departmental files including faculty and student files and correspondence, with the Dean, Chairs, and Managers, both general and confidential in nature.
- Order office and teaching supplies for the department.
- Book appointments and help triage requests for the Dean and both Chairs.
- Liaise with College staff, students, and external agencies to help problems solve and refer students and faculty to CIPS / PIRQ and campus resources.
Qualifications
Required:
- Minimum of a two-year postsecondary diploma in an Admin Assistant program or a related field. (A copy of educational documents must be submitted with application *** education completed outside of Canada, applicants are required to submit a WES or ICAS with their application).
- Minimum of five years of experience as an administrative role in an educational setting with excellent administrative skills.
- Experience in an environment where adaptation and adjustment to working with people, and adjustment to rapid change and short timelines.
- Collaborative and proactive professional who promotes teamwork and works cohesively within a team-oriented environment.
- Proficiency in Microsoft Office (Word, PowerPoint, and Outlook).
- Sound skills in using Microsoft collaboration tools such as (MS Teams, OneDrive, OneNote).
- Familiar with data inputting, tracking and sharing tools (Excel, MS Forms).
- Excellent interpersonal and communication skills; excellent organizational, time management, and prioritization skills.
- Ability to be a self-starter and work independently with little supervision or instruction.
Required Information
To be considered, candidates must provide the following as an attachment:
- Educational documents
- WES/ICAS Equivalence if degrees/diplomas are from a Non-Canadian University
Cambrian College offers the following benefits to full-time Support Staff employees:
Vacation Days
- 15 Vacation Days (after one year of continuous service)
Mandatory Benefits
- Basic Life Insurance
- Accidental Death and Dismemberment
- Short Term Disability
- Long Term Disability
- Extended Health Care
- Dental Care
- Vision Care
- Hearing Care
- Pension Plan
Optional Health Care Benefits
College Employees Can Purchase The Following Benefit Plans
- Supplementary Life Insurance
- Employee Optional Life Insurance
- Dependent Life Insurance
- Spousal Optional Life Insurance
- Critical Illness
CAAT Pension Plan
Our employee benefit plan package includes a defined benefit pension to help you create a secure future. The CAAT Penion Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions.
CAAT makes it easy for you to build stable, secure retirement income while you work.
Explore a career choice with a pension at
http://www.caatpension.ca/dbprime-pensions-for-talent
Employee Perks
- Education and Technology Loan Plan
- Tuition Subsidy Program
- Higher Education Funding
- Technology Loan Plan
- Family Tuition Bursary Program
- Discounted Access to Fitness Facility/Fitness Classes
We also offer have a variety of employee discounts available at retailers
01
Do you have a minimum of a two-year postsecondary diploma?
02
In what discipline is your diploma?
03
Do you have a minimum of five years of experience as an administrative role in an educational setting?
04
Please rate your proficiency in using Microsoft Office (Word, PowerPoint and Outlook).
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awwareness
- No experience or exposure
05
Please rate your proficiency in using Microsoft collaboration tools such as MS Teams, OneDrive, and OneNote.
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awareness
- No experience or exposure
06
Please rate your proficiency in using data inputting and sharing tools (Microsoft Excel and MS Forms).
- Expert
- Advanced
- Intermediate
- Novice
- Fundamental Awareness
- No experience or exposure
07
Do you have experience in an environment where adaptation and adjustment to working with people, and adjustment to rapid change and short timelines are required?
Required Question
