Description

The Bookkeeper will serve as the accounting backbone for all three CMC entities, handling transactional accounting, accounts payable and receivable, bank reconciliations, month-end close, and financial statement preparation. This is an in-house role of approximately 30 hours per week, replacing a previously outsourced bookkeeping function. The ideal candidate is detail-oriented, experienced with QuickBooks Online and QuickBooks Desktop, and comfortable working independently across multiple entities.

Key Responsibilities

Accounts Payable

Upload vendor invoices to BILL.com inbox on a weekly basis
Process inbox — create bills and route for approval
Maintain vendor records as needed
Track and enter W-9 forms

Accounts Receivable

Process customer invoicing, including sales requiring revenue recognition
Apply customer payments on a weekly basis
Produce collection emails and follow-up communications as needed
Review outstanding invoices and monitor collection actions weekly

Banking, Cash & Credit Cards

Download and post bank activity into accounting software on a monthly basis
Download and post credit card activity into accounting software monthly
Reconcile all bank accounts monthly
Reconcile all credit card accounts monthly

Month-End Close

Prepare and post monthly journal entries
Prepare balance sheet reconciliations and workpapers for all balance sheet accounts
Complete month-end close by the 20th working day of the following month
Prepare Massachusetts quarterly sales tax filings for residential program based on taxable sales in QuickBooks

Financial Reporting

Prepare monthly financial statements (Balance Sheet and Statement of Income) for all three entities
Prepare year-end financial statements, workpapers, and supporting schedules for the income tax preparation team
Liaise with the external tax team and respond to questions

Annual Filings

Prepare annual Forms 1099-NEC and 1099-MISC and e-file with the IRS using standard templates
Coordinate with external tax professionals on annual filings

Day-to-Day Accounting Support

Provide ongoing support for accounting questions, transaction recording, and account reconciliation across all three entities
Serve as the primary point of contact for accounting-related inquiries from management

Requirements

Required

5+ years of bookkeeping or accounting experience, preferably across multiple entities
Proficiency in QuickBooks Online and QuickBooks Desktop
Experience with BILL.com for accounts payable processing
Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and month-end close
Experience preparing financial statements (Balance Sheet, Income Statement)
Familiarity with 1099 preparation and e-filing
High attention to detail and ability to manage multiple priorities simultaneously
Strong written and verbal communication skills

Preferred

Familiarity with multi-entity accounting and inter-company transactions
Associate's or Bachelor's degree in Accounting, Finance, or a related field
Experience with sales tax filings

Jenks

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