Reports To: VP, Global Medical Affairs

About This Role

As the Administrative Assistant to the VP and the Global Medical Affairs (GMA) team, you will play a key role in delivering high-level administrative and project management support to keep this high-performing group operating seamlessly. In this position, you’ll help drive operational excellence across global initiatives, strengthen cross-functional collaboration, and oversee timelines, documentation, and compliance for medical projects. This role will be hybrid, so candidates applying must be willing and able to come to our US office in Concord, MA on a weekly basis.

What You'll Do

Coordinate and support our Global Medical Affairs team of Italfarmaco
Manage calendars, schedule meetings, and coordinate global teleconferences across multiple time zones
Prepare agendas, take minutes, and track action items for leadership and project meetings
Organize travel arrangements and expense reporting in compliance with company policies
Support planning and execution of global medical affairs projects
Develop and maintain project timelines, dashboards, and trackers
Support finance process, alignment of cost centers, and SOW processing
Serve as a liaison between global and regional medical teams

Who You Are

You excel in fast-paced, high-growth environments and have a natural talent for bringing order to complexity. You take pride in building seamless processes and juggling multiple priorities with ease. As a reliable point of contact, you’re confident coordinating tasks and supporting others’ needs. Whether you’re scheduling, coordinating meetings, or creating something new, you bring enthusiasm, accuracy, and a people-centered approach to every task.

Required Skills

3+ years of experience in administrative and/or project management roles, preferably in pharmaceutical or healthcare industry
Strong organizational skills and demonstrated ability to manage multiple priorities
Proficiency in Microsoft Office Suit

Preferred Skills

Bachelor’s degree in Life Sciences, Business Administration, or related field
Project management tools (e.g., MS Project, Smartsheet, Veeva)
Excellent written and verbal communication skills
Knowledge of compliance standards (EFPIA, PhRMA, IFPMA) is a plus
Detail-oriented with strong time management skills
Ability to work independently and in a global, matrixed environment
Problem-solving mindset and proactive approach
High integrity and commitment to confidentiality
Eligibility for and ability to travel in the US and internationally per business need

Additional Information

The base compensation range for this role is: $106,000 - $125,000. Compensation is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Benefits

In addition to compensation, ITF offers a full and highly competitive range of benefits designed to support our employees’ and their families’ physical, financial, emotional, and social well-being; including, but not limited to:

Medical, Dental & Vision Insurance: Nationwide coverage with flexible plan options tailored to your needs
401k Company Match
100% Paid Bonding Leave: Dedicated time to support growing families
Disability & Life Insurance: Multiple coverage options to protect what matters most
Professional Development: Ongoing opportunities to grow your skills and career
Flexible Time Off Package: Recharge and refresh with generous paid time off
Additional perks to support your well-being

ITF Therapeutics LLC

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Administrative Assistant, Global Medical Affairs Team