Title: Administrative Assistant 3

Location: Boston, MA

Duration: 8 Months

Job Summary:

We are seeking an experienced Administrative Assistant 3 to support Business Operations & Corporate Services. This role focuses on ensuring a safe, efficient, and well-organized work environment by providing high-level administrative, logistical, and operational support to leadership and teams.

General Administrative Support:Perform standard office functions including filing, document management, and correspondence handling

Screen calls, respond to inquiries, and direct communications appropriately
Schedule and coordinate meetings, conferences, and appointments
Review and edit documents for accuracy, grammar, and formatting
Prepare expense reports, purchase orders, and maintain office supplies
Update organizational charts and assist with departmental or workspace moves
Compile and report data relevant to leadership assignments

Reception & Communication:Act as a central point of contact for departmental inquiries

Handle sensitive and confidential information with discretion
Respond professionally and promptly to internal and external stakeholders

Logistics & Coordination:Manage calendars and coordinate meetings, events, and travel arrangements

Collaborate with internal/external stakeholders for venue booking, catering, materials, and setup
Ensure compliance with company travel policies using internal systems
Work with travel vendors, airlines, and service providers to resolve issues

Presentation & Reporting:Create high-quality presentations (graphics and text) under tight deadlines

Interpret requirements and develop effective presentation formats
Prepare reports by compiling relevant data from multiple sources

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