Primary Responsibilities

Executive Management

Schedule executive meetings and oversee meeting room schedule
Handle all calls for appointments with CEO, inform CEO of requests and schedule as CEO requests
Act as a liaison to internal and external groups
Maintain office supplies and equipment, tickler files, and files for Executive Office
Draft, pick up, route and handle correspondence as agreed with CEO (letters, memos, newsletters, flyers and reports)
Prepare and disseminate Board meeting and Senior Management meeting minutes and follow-up procedures
Ensure executive office mandatory training compliance and documentation

Staff Newsletter

Handle Events and Meetings

Elicit information from CEO and other participants on the particulars of meeting and needs and coordinate satisfying those needs
Assist others with arrangements for events in which CEO will participate as needed
Schedule meetings for executive office as requested
Handle any invoices or other billings for the executive office functions
Assist Chief of Staff as meeting planner with external visiting groups

Other related duties

Organize farewell events for departing staff as requested
Complete forms to nominate community and/or health center personnel for awards as appropriate or requested
Assist Board members with related community activities
Work with Chief of Staff to administer donated funds
Other duties and/or other locations as assigned

Qualifications

Qualifications and Skills

High school graduate with formal training in business or secretarial support.
An associate or bachelor's degree or equivalent experience preferred.
Required skills include word processing, proficiency with excel spreadsheets, access database a plus, strong written and ability to use specialized software for scheduling, attendance management, and reporting and electronic document review.
Excellent analytical and problem-solving skills with attention to detail.
Ability to maintain confidentiality.
Ability to work with regulatory personnel and program directors.
Proficient with Microsoft office with advanced knowledge of Excel and PowerPoint.

Codman Square Health Center

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