The Supply Chain and Procurement Specialist is a full-time, on-site position responsible for supporting global supply chain and procurement operations across company locations in Europe and the United States. This role manages material planning, purchasing, logistics coordination, and supplier management to ensure accurate purchase orders, on-time deliveries, and efficient operational flow.

The role partners closely with Finance and Accounts Payable to support invoice matching, PO reconciliation, and cash-to-invoice systems, while contributing to ERP and systems configuration, including NetSuite or equivalent platforms. The Specialist also supports R&D and Engineering teams by sourcing capital equipment, specialized materials, and hard-to-find mechanical and electrical components, including second-source qualification.

This position is well-suited for individuals experienced in early-stage or high-growth environments, where flexibility across inventory management, purchasing, shipping, receiving, and ERP setup is essential.

Key Responsibilities

Planning & Procurement

Manage material and production planning to meet demand across global locations.
Create, issue, and maintain purchase orders; ensure accurate data and adherence to terms.
Monitor supplier performance and resolve delivery or quality issues.
Maintain inventory levels while minimizing excess stock.

R&D and Engineering Support

Partner with R&D and Engineering to source capital equipment and specialized components.
Identify and evaluate suppliers for hard-to-find mechanical and electrical parts.
Support second-sourcing initiatives to reduce supply risk.
Ensure supplier capabilities align with technical team requirements.

Systems and Process Support

Support deployment and maintenance of Smartsheet-based dashboards and tools.
Participate in ERP and PLM implementation, configuration, and data migration (NetSuite, Arena, or equivalent).
Maintain accurate, up-to-date system data across workflows.

Finance, Accounts Payable & Compliance

Collaborate with Finance/AP on invoice matching and Purchase Order reconciliation.
Assist with cash-to-invoice process reviews and system improvements.
Identify and correct discrepancies between purchases, receipts, and invoices.
Ensure compliance with procurement standards and documentation accuracy.

Logistics, Shipping & Receiving

Coordinate inbound and outbound shipments with logistics partners.
Ensure proper documentation and traceability for all shipments.
Resolve discrepancies related to shipments, receipts, or inventory transactions.

Reporting & Continuous Improvement

Generate and maintain purchasing, inventory, and operational reports.
Support internal audits, data validations, and supplier reviews.
Participate in continuous improvement initiatives to streamline supply chain processes.

Qualifications

Education & Experience

Bachelor’s degree in supply chain management, Business Administration, Operations, or related field (or equivalent experience).
2+ years of experience in purchasing, planning, supply chain, or operations.
Experience with NetSuite or equivalent ERP systems (purchasing, inventory, receiving modules).
Experience collaborating with Finance/AP on invoice matching, PO reconciliation, and cash-to-invoice workflows.
Hands-on experience in startup or early-stage environments with multi-role responsibilities including inventory, shipping/receiving, purchasing, and ERP setup.
Exposure to ERP system configuration or implementation (NetSuite, Arena PLM, or similar).

Skills & Competencies

Strong analytical and organizational skills with high attention to detail.
Proficiency with Microsoft Excel and data management tools; Smartsheet experience preferred.
Excellent written and verbal communication skills.
Ability to work cross-functionally with global teams and suppliers.
Self-motivated with a continuous improvement mindset.

Working Conditions

Full-time, on-site role with standard business hours.
Occasional global coordination requiring flexible hours.
May involve handling components in warehouse or lab environments.

Performance Indicators

Accuracy and timeliness of purchase orders and invoice processing.
Responsiveness to stakeholders and suppliers.
Contribution to successful implementation of ERP/PLM systems.
Effectiveness in supporting R&D sourcing and second-sourcing activities.
Adherence to company policies and quality standards.

Arycs Technologies

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Supply Chain and Procurement Specialist